Each ROR program has a ROR Medical Consultant: a doctor or nurse who is responsible for the job of training medical colleagues, connecting with the executive leadership of the clinic, and generally serving as the medical 'face' of the program. The Medical Consultant is supported by a Program Coordinator: a person responsible for the administrative aspects of running the ROR program (i.e. ordering books, stocking exam rooms, coordinating volunteer readers). The Program Coordinator can be any interested staff member familiar with the clinic, the staff, and the patient population. Both roles are most often voluntary in nature and take very little time each month. Occasionally, one person fulfills dual roles of Medical Consultant and Program Coordinator.

The fastest and most efficient way to apply to become a ROR site is by applying online at http://www.myror.org/Authentication/NewSite.aspx

If your site does not have computer capabilities, a paper version of the application is available by contacting the ROR National Center at 617-455-0631 or startup@reachoutandread.org.

A letter of support must be submitted with your application. This letter must clearly state your senior leadership's commitment, financially and otherwise, to sustain the Reach Out and Read program. The support letter must be signed by the Medical Director and/or Executive Director of your organization, and must be type-written on company letterhead. For a sample letter of support, visit here.

You may submit your letter of support:

by mail
Reach Out and Read National Center
56 Roland Street
Suite 100D
Boston, MA 02129

by email
startup@reachoutandread.org

by fax
617-455-0601

by uploading
Once an application is started, you will have the option to upload your letter of support directly to the National Center.

Once the Letter of Support and Program Information have been received, you will receive an email notifying you that your application is complete.

On a monthly basis, the ROR Application Review Committee reviews new, completed applications (generally at the end of each month). Each site is evaluated individually. A committee member may contact the applicant to clarify points of interest.

Emails regarding the application decision are sent within a week after the committee has reviewed the application.

Approximately four to six weeks after a site has received an application decision email, approved ROR sites will receive a second email notifying them that their funds are now available to be spent and/or that their books will arrive shortly.

Approximately four to six weeks after a site has received an application decision email, new sites will also receive a ROR Welcome Box. This box contains training materials, posters, stickers, bookmarks, and a ROR Program Manual.

Medical Providers must receive official ROR training before implementing ROR. Each provider's training must be documented on http://www.myror.org. For more information on training, click http://www.myror.org/training_options.aspx.

Contact the ROR National Center by calling 617-455-0631 or email startup@reachoutandread.org.